5 Common AV Issues in Conference Rooms and How to Fix Them

Today’s conference rooms need to be more advanced than ever. Whether you’re pitching ideas, hosting a webinar, or syncing with remote teams, your audio-visual setup needs to work flawlessly. But even with high-end equipment, things can (and do!) go wrong.

Sync Systems is a Healdsburg AV company known for crafting high-performance audio-visual environments. We’ve helped countless Sonoma County businesses optimize their AV environments.

Here are five of the most common AV issues we troubleshoot in conference rooms, plus simple solutions to keep your meetings running smoothly.

1. Low Volume & Inconsistent Audio

Let’s be honest—if people can’t hear you, nothing else matters.

Low volume during a presentation usually means:

  • The microphone isn’t picking up properly
  • The speaker volume is too low
  • Devices aren’t calibrated or connected correctly

Pro Tip

Check your audio prior to the meeting to avoid issues. Use that time to adjust the volume and input levels on your system. Often the issue lies in making sure all devices are communicating with each other, so make sure your audio devices are connected and detected.

A professional Healdsburg AV company like Sync Systems can calibrate your setup to avoid these common frustrations.

2. Feedback & Whining Noises

That high-pitched screech or hum? That’s audio feedback, and it kills meeting flow.

Feedback usually occurs when:

  • Two mics are too close together
  • A mic is positioned too close to the speaker
  • Gain levels are too high

Quick Fix

Keep mics 6–12 inches from your mouth and avoid clustering multiple mics near each other. Use directional mics and echo-canceling settings if available. For ongoing issues, an AV integrator can optimize mic placements and acoustics to minimize interference.

3. Echoes & Reverberation

Echoes can derail a discussion faster than a poor Wi-Fi signal.

Echoes are often caused by:

  • Multiple active microphones
  • Poor acoustic treatment
  • Improper mic placement

Solution

Use only one mic per speaker at a time and mute unused devices. Better yet, let a pro AV integrator test your environment to eliminate echo zones. Sync Systems specializes in building echo-free spaces that sound as good as they look.

4. Audio/Video Delays

When sound and video aren’t in sync, your message gets lost in translation.

Delays typically stem from:

  • Weak Bluetooth/Wi-Fi signals
  • Incompatible or outdated AV components
  • Unoptimized settings in your conferencing software

Fix

Check your connection quality. Wired systems are typically more reliable than wireless setups for conferencing. If lag issues persist, your AV system likely needs a tune-up or upgrade, something our Healdsburg AV company handles regularly for clients across the North Bay.

5. Blurry or Out-of-Focus Visuals

Visual clarity matters, especially when you’re sharing slides, charts, or video content.

Blurry displays often result from:

  • Projector placement issues
  • Dirty lenses
  • Resolution mismatches

What to Do

Clean the projector lens (use a microfiber cloth!), adjust your focus settings, and reposition the unit if needed. If your team struggles with poor image quality regularly, it may be time for a system refresh. Our AV experts can spec and install crystal-clear display solutions tailored to your room size and lighting conditions.

It’s Time to Rething Your Meeting Space – Sync Systems

At Sync Systems, we’ve built a reputation as a top-rated Healdsburg AV company by solving the exact challenges listed above, quickly, professionally, and with a level of polish that sets your business apart.

Need help upgrading or fixing your conference room AV?

Call Sync Systems at (707)799-9558 or contact us online now to schedule a consultation.